Mata Ahupae | Faculty Administrator

• Are you interested in a fixed-term, full-time role until December 2024?
• Can you manage time, prioritise, plan, and handle an unpredictable workload under pressure?
• Have you got experience in a range of computer applications including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint? 

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Faculty Administrator for Te Wāhanga Tātai Hauora - Faculty of Health. This is a fixed-term, full-time role from May to December 2024. The role will be supported by, and work closely with, the Faculty’s professional team to deliver effective and efficient administration services to the Office of the Dean and the wider Faculty as required. It requires a level of flexibility and ability to integrate individual duties with the work of others to achieve team goals in a busy work environment.

Key responsibilities:

• Coordinate Faculty meeting requirements, including preparation and distribution of agendas, recording minutes, and overseeing action lists.
• Liaise with course coordinators, programme directors and research project managers to provide administration support as required.
• Innovatively support Faculty events and functions including, but not limited to room bookings, arranging audio/visual support, catering, carparking etc.  
• Assist with drafting, editing, and formatting correspondence, reports, formal documentation, presentations, and spreadsheets.
• Triage enquiries received to generic email addresses in the Faculty ensuring prompt, informed responses are given. 

Ō pūmanawa - About you

You will thrive working in collaborative environments which encourage idea sharing with peers to find innovative solutions, always maintaining a high degree of professionalism in relationships with staff and students. You will enjoy working independently when possible and be seeking the opportunity to gain or add to your own experience in the tertiary sector by developing skills in a wide range of Faculty-based administration tasks.

Key requirements:

• Commitment to te Tiriti o Waitangi and its obligations to Māori as tangata whenua and Treaty partners.
• Demonstrated ability to manage time, prioritise, plan, and handle unpredictable workload under pressure. 
• Knowledge of and experience in a range of computer applications including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint. 
• Proven ability to use initiative, problem solve and prioritise tasks to meet deadlines with excellent attention to detail. 
• Experience building and maintaining working relationships with diverse communities and stakeholder groups.
• Excellent written and oral communication skills. 

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Although split across three locations and five offices, our professional team successfully offers a high level of co-ordinated support to a variety of academic programmes and research projects. We value the contribution of all team members in offering seamless administration services to our Faculty and look forward to offering you the chance to work with us to achieve this.

Role Description

Close Date for Vacancy: 13 May 2024. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received and may progress with suitable applicants prior to the application closing date.

Contact Details for Vacancy: If you have any questions regarding this role, please get in touch with Amy de Boer (amy.deboer@vuw.ac.nz). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form, please include the position title and reference number (Mata Ahupae - Faculty Administrator, 1280).

Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the "CV/Resume" button.

If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.